Real Estate Virtual Assistant

About the role

We’re seeking an experienced Real Estate Virtual Assistant to keep daily lead, listing, and transaction workflows organized. You’ll work independently in a remote setting, maintain accurate records, and coordinate timely follow-up with agents, clients, and service partners. Responsibilities - Manage inboxes and calendars, prioritize inquiries, and schedule calls, showings, and follow-ups. - Keep CRM records current, track new leads, send approved follow-up messages, and escalate urgent or sensitive requests. - Coordinate listing preparation by gathering property details, organizing photos and documents, updating status, and liaising with vendors. - Track transaction milestones, collect and organize documents, maintain checklists, and flag missing items without providing legal advice. - Prepare concise weekly pipeline and activity summaries, and help maintain repeatable administrative processes. Qualifications - Hands-on experience supporting residential real estate operations. - Able to manage routine workflows independently and keep multiple deadlines on track. - Strong written communication, organization, attention to detail, and discretion with confidential information. - Comfortable with CRM software, spreadsheets, email and calendar tools, and cloud document storage. - Reliable internet and availability for at least four hours of overlap with the Eastern Time business day. Work arrangement: Full-time and remote, with weekday hours and a flexible schedule around the required time-zone overlap.

Skills

• Calendar management
• Client communication
• CRM management
• Document management
• Lead follow-up
• Listing coordination
• Real estate administration
• Transaction coordination