How to write a job post: template and examples
Attract the right Filipino remote applicants with a job post that explains the work, pay, and hours. Use our template and examples, then post free on Employ Directly.
At a glance
A useful job post explains the role's responsibilities, expected outcomes, pay, schedule, requirements, and application process. This Employ Directly guide provides an adaptable job posting template and examples for employers hiring remote professionals or virtual assistants. The examples are editorial illustrations, not live vacancies or salary benchmarks. Separate essential skills from trainable ones and specify the time zone for required working hours.
TL;DR
Use a recognizable job title, describe the main responsibilities, state pay and working hours, separate essential skills from preferences, and explain how to apply. Check every detail against the work you actually need done.
Key Takeaways
- Use a recognizable job title and describe the work the person will own.
- State the pay range, currency, pay period, hours, time zone, and location requirements.
- Separate skills needed on the first day from skills you can teach.
- Explain what applicants should send, the hiring stages, and the next update.
Summary
To write a job post, start with the responsibilities and the results you need, then add the practical terms and application instructions. A candidate should be able to judge whether the work, schedule, and pay fit before spending time on an application.
For a remote role or virtual assistant opening, be specific about recurring tasks, required overlap, tools, and who sets priorities. Use the template below as a starting point and replace every placeholder with a real decision about the role.
| Job-post detail | What to include | What it helps applicants decide |
|---|---|---|
| Responsibilities | Recurring tasks and expected outcomes | Whether their experience fits the work |
| Working terms | Pay, currency, hours, time zone, and location | Whether the offer fits their needs |
| Application process | What to send, stages, and update timing | How to apply and what to expect |
Frequently Asked Questions
What should a job posting include?
Include a job title, a short purpose statement, responsibilities, essential requirements, pay, working hours, location, engagement type, and application instructions. For remote work, name the required time zone and any overlap with the team.
How do you write a virtual assistant job description?
Name the specific support you need, such as inbox management, scheduling, customer replies, or research. Explain the recurring workload, tools, availability, and decisions the assistant can make independently. Use the template in this guide to turn those details into a post.
Should a job post include a salary or pay range?
A clear pay range helps applicants assess the offer before applying. State the currency, whether pay is hourly or monthly, and the expected hours covered by that amount. Use a range you are prepared to offer and explain which responsibilities or experience affect the final agreement.
About
Employ Directly publishes this practical guide for employers writing job posts for direct hiring. The template and examples illustrate an editorial approach to explaining a role; they are not live jobs, measured hiring results, or compensation recommendations.
How do you write a clear job post?
Write a job post by answering six questions: what is the role, what work will the person own, what experience is essential, what are the working terms, how do they apply, and what happens next? Put those answers ahead of a long company introduction so candidates can assess the opportunity quickly.
Start with a title someone would recognize, such as Virtual assistant - scheduling and inbox support or Customer support specialist. Add a one-sentence purpose: "Help our operations team keep appointments organized and customer requests moving." Choose a title that matches the actual scope and seniority of the work.
Turn responsibilities into specific outcomes
List the main recurring tasks and explain what a completed task looks like. For example, "manage the inbox" leaves several questions open: whose inbox, which messages, what volume, and which decisions require approval?
A more useful description is: "Review the shared support inbox each working day, respond using approved guidance, and flag unresolved billing questions to the operations lead." It gives the applicant a task, a working rhythm, and a boundary for independent decisions.
- Name the person who sets priorities and answers questions.
- Identify tools that are essential from the first day.
- Explain the normal workload and any predictable busy periods.
- Describe the first month's priorities, including training and handover.
State pay, hours, and remote working expectations
For a remote job, "flexible hours" needs an explanation. Say whether the person can choose their hours, must attend certain meetings, or needs to cover a fixed shift. If the team follows a time zone that changes for daylight saving time, explain how that affects the schedule.
Keep pay and hours together. A monthly amount without the expected hours makes the offer difficult to evaluate. Include the currency, payment frequency, location restrictions, and the intended employment or contract arrangement. Explain who provides equipment and which tools require access after hiring.
Separate essential requirements from helpful experience. If you will train someone on your scheduling tool, do not describe prior use of that tool as mandatory. Ask for evidence of the underlying skill, such as coordinating calendars accurately.
Job posting template for a virtual assistant
Replace the bracketed fields before publishing. This is a writing template, not a live vacancy or a suggested pay rate.
- Job title: Virtual assistant - [main area of support].
- Role purpose: Help [team or business] achieve [main outcome].
- Responsibilities: Own [task one], [task two], and [task three], with priorities set by [role].
- First-month priorities: Complete [training or handover] and take responsibility for [initial workflow].
- Essential skills: Show experience with [work-related skills] through [examples or previous responsibilities].
- Helpful experience: Familiarity with [tools or industry]; training is available for [areas].
- Hours and location: [Hours per week], with [required overlap and time zone], working from [permitted locations].
- Pay and arrangement: [Range and currency] per [hour or month], paid [frequency], for [engagement type].
- Tools and support: Use [tools], with [equipment or access] supplied by [party].
- How to apply: Send [required information] and answer [focused screening question].
- Hiring process: Expect [review and interview stages], with an update by [realistic date or range].
Read the completed version as a candidate would. If a placeholder exposes a decision your team has not made, resolve it before accepting applications.
Make the application instructions easy to follow
Ask for information that helps you decide whether to have a conversation. Avoid making people copy an entire work history into a screening response when it is already in their profile. Use role-specific screening questions to clarify important gaps.
Explain the likely stages, who will contact shortlisted applicants, and when they can expect an update. Keep that promise manageable by planning candidate messages before the first application arrives.
Before publishing, check that the requirements match your application review criteria. Applicants should be assessed against the role you advertised.
Final Verdict
A useful job post gives candidates enough detail to make an informed choice. Start with recognizable work, make the terms explicit, and provide a short path to applying. Use the template to check for missing decisions before you publish the role.
Once your brief is ready, post your role free on Employ Directly. You can review and reply to applicants within Free limits, or use AI matching on Pro and Premium to build your shortlist.
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